Who to file eFORM DIR-3 KYC?
As per the recent MCAS announcement, any director who was allotted a DIN on or before 31 March 2018 and whose DIN is in an approved status, must submit their KYC details to the MCA. In addition, this process is also mandatory for unqualified directors.
Which checkpoints are involved in filing EForm DIR-3 KYC?
- Each directors must provide a unique personal mobile number and email address when filling eForm. This number and email address will be verified by an OTP (one-time-password).
- The second check given here will be that the director must use his or her own digital signature when filing this e-file.
- In addition, the third test to ensure that complete and correct information is provided is that the e-firm must be certified by a practising chartered accountant or company secretary or cost and management accountant.
What happens if eForm DIR-3 KYC is not filed within the specified date?
For the FY 2017-18, in cases where a director who is filing an e-form does not file it on the MCA21 portal by 5 October 2018 (extended due date), the department will act as the DIN of such director Will mark in ‘Inactive due to non-filing of DIR-3 KYC’.
If the Director wishes to reactivate his DIN in future, he can do so by filing a missed EFRR DIR-3 KYC, after paying a late fee of Rs 5,000. This fee will be payable on or after October 5, 2018. This form must be filed annually by the directors.
Guide for filing DIR-3 KYC
To fill your DIR3-KYC form, you will need the following documents:
- Details of nationality and citizenship details such as gender and date of birth.
- Permanent Account Number (PAN)
- Voter ID
- Passport (mandatory if a foreign national is holding a DIN)
- driving license
- Aadhar Card
- Personal mobile and
- Personal email address
- Home Address.
In addition to the items mentioned above, please keep the following items ready:
Digital signature of the person filing the form (applicant).
Examining the above-mentioned documents from practicing professionals such as CA, CS, or Cost Accountants. In the case of foreign nationals, the documents must be verified by the prescribed authority.
A declaration duly verified by practice by professionals is to be provided.
Fees apply for filing your DIR-3 KYC:
For the financial year 2017-18, if the DIN (allotted on or before 31 March 2018 and whose DIN is in the approved status) has been deactivated due to non-filing of DIR-3 KYC, the applicant will be eligible for 5 October. 2018 can be filed again with a late fee of Rs 5,000.
The due date for filing of DIR-3 KYC for the financial year 2018-19 is 30 June 2019.
Step by step guide for filing your DIR-3 KYC
Let’s take a look at the steps involved in filing DIR-3 KYC:
The first step would be to download the MCA website
Provide DIN Details:
Individual / Director will have to provide his DIN in KYC form, whose status is ‘Approved’. Directors whose DIN has been deactivated due to non-filing of KYC can fill the form even after the due date after filing late filing fees.
Enter the relevant details in the DIR-3 KYC form:
Name and relevant credentials:
The applicant must enter the first and last names of himself and his father. The name entered must match the one mentioned in the PAN. The addresses mentioned here will be verified from the PAN database. Acronyms, acronyms and single letters are not allowed.
It is important to declare your nationality. Foreign nationals acting as company directors, nationalities should be selected as foreign directors declared in the passport.
Declaration of age
A person has to enter his date of birth in DD / MM / YYYY format. It is important that a person is at least 18 years old at the time of filling this application.
It is mandatory to enter your permanent residential address while filling the form. Ensure that these details match the permanent address proof to be attached. A foreign PIN code can be entered only when the selected state is NA. If the current residential address is not the same as your permanent residential address, then it is mandatory to enter your current residential address.
It is mandatory to declare your Permanent Account Number (PAN). After entering your PAN details, click on the ‘Verify tax Income Tax PAN’ button. The system will then verify your details based on the PAN card number.
Please note: PAN mentioned in the form and PAN mentioned in DSC should be same for successful verification. If foreign nationals do not have PAN, the name mentioned in the form should be the same as the name mentioned in the DSC for valid verification.
Updating contact details and OTP verification
It is important to enter your personal mobile number, which will be verified by an OTP. A country code other than +91/91/0 will be allowed only if the person is not a resident of India. Similarly, you need to enter your personal email ID, which will also be verified by an OTP. After submitting these details, click on the ‘Generate OTP’ button. Different OTPs will be sent to your mobile number and email ID.
Note: An OTP will be successfully sent against a form on mobile number and email ID at most 10 times per day and twice in 30-minute intervals.
Attachments to be made
Applicant must upload the following documents. Be sure to obtain these forms before uploading:
Permanent address proof
Copy of aadhar card
Copy of passport
Current address proof
Note: Any other optional attachments must be digitally signed by the applicant
Ensure that the eForm is digitally signed by a Chartered Accountant / Cost Accountant, or Company Secretary. It is important to record the practicing professional’s details and then attach their digital signature.
Once fully proofed, click on the submit button.